Who we are

This policy covers valanthsleague.com, the website Valanth's League (VL) uses for team signups, rosters and running the league. VL is run by volunteers and is not a registered organisation. "We" means the VL Staff who run this website. The VL Discord server and Kraken, which runs its bots and links Discord and Riot accounts, are run separately; their operator is responsible for the data stored there (see Kraken's privacy policy).

What we store

• Account: your Discord user ID and when you last logged in.

• Email address (optional): only if you, your team manager or VL Staff enter it.

• League participation: the teams you were on and your role there, and the rank and ranked game counts of your Riot accounts that the league's rules rely on.

• Staff checks: eligibility check results, staff notes and bans.

• Change history and technical data: a log of changes made on this website, error reports and server logs.

This comes from you, your team manager, VL Staff, Discord (when you log in), Kraken and League of Graphs. Your Discord name and avatar, your Riot IDs and match details come from Discord and Kraken; we only keep them in a temporary cache, for up to six months.

Why we store it

• To run the league: signups, rosters, eligibility and rank rules, and the tournament on Toornament.

• To keep the league fair: checking identities, preventing smurfing and making sure bans are respected.

• To keep a record of past splits and fix mistakes.

• Your email is only used to register you on Toornament, so you can see tournament game codes when you log in there with the same address.

We rely on our legitimate interest in running a fair league and keeping its history (Article 6(1)(f) GDPR).

Who can see it

• Anyone logged in: rosters of accepted teams, including players' Riot IDs and ranks.

• Team managers: their own team's roster. They can see whether an email is on file, but not the address.

• VL Staff: everything listed above.

We share data with these services:

• Toornament: team rosters with Discord names and IDs, Riot IDs and emails, to run the tournament. Your email is synced to Toornament so you can see tournament game codes there. Toornament has its own terms of use and privacy policy, which also cover emails sent for past tournaments.

• Discord: to log you in.

• Kraken: to look up your Discord and Riot accounts and give your team the right Discord roles.

• League of Graphs: we look up ranks by Riot ID.

• Sentry: error reports, without IP addresses.

• Google Fonts: your browser loads fonts from Google, which sees your IP address.

• OVH: hosts this website and its database in the European Economic Area.

How long we keep it

• Email: removed automatically 365 days after the end of the last split you were on a roster in, or 365 days after your VL account was created if you were never on a roster. You can remove it yourself at any time on My data.

• Server logs: about a month.

• Everything else: as long as it is needed to keep the league fair and keep a record of past splits. This can be indefinite, for example for bans. VL Staff remove notes that are no longer needed.

Cookies

We only use a login cookie, which keeps you logged in for up to 30 days. It is needed for the website to work, so we don't ask for consent. We don't use tracking or analytics cookies.

Your rights

You can ask for a copy of your data, ask us to correct, delete or restrict it, or object to how we use it. We delete what we can. We may keep what we need to keep the league fair, such as your account identifiers, check results and bans, so that bans can't be avoided by starting over. You can also complain to the data protection authority in your country.

Contact

Open a ticket in the VL Discord server. If you can't access the server, send a direct message on Discord to any VL Staff member.

Terms of use

Taking part in Valanth's League means agreeing to the terms below. A team manager agrees to them for their team when they sign it up.

• VL: this privacy policy and the VL ruleset.

• Kraken: its privacy policy.

• Toornament: its terms of use and privacy policy.

Changes

When this policy changes we update the date at the top. Significant changes are announced in the VL Discord server.